Employee Monitoring Application for WFH during the Covid-19 Pandemic

 

The government's 100% WFH obligation due to the COVID-19 pandemic brings company owners or management problems to ensure employee performance during WFH remains high. The WFH system has problems that hinder performance, such as internet disturbances, employees who don't work and even play games, employee discipline levels, and inconsistent performance. These things will also have an impact on the company's finances and business performance.

 

With these risks, working with the WFH system requires the right solution to maintain employee productivity and employee performance while working from home. One of them is the employee monitoring application or employee monitoring application to be an effective solution for WFH problems.

 

Some companies implement mandatory location sharing every few hours, apple systems, or turn on GPS on employees' laptops or cellphones so that their location can be monitored. In our opinion, this method is impractical and uneconomical.

 

As a solution to this need, we believe that companies should use an information system for monitoring employee work. Based on our experience and reviews, there are several applications that can be used by companies to monitor employee work or employee monitoring, one of which we recommend is the Hubstaff application.

 

What is the Hubstaff app?

 

Application to record time (time tracking) and measure productivity levels

 

By using employee monitoring applications (employee monitoring), companies can monitor what employees are doing by viewing a screenshot of the laptop or cellphone screen that is being used at work, recording the effective time spent at work.

 

Employee monitoring applications such as Hubstaff can measure employee productivity levels by monitoring employee activities from keyboard typing, movement mouse or cursor and shows activity statistics used for work and inactive (idle).

 

Management or companies can also use the recording of working time as a basis for calculating payroll. In addition, management or managers can check screen-shots as documentation of work progress, including as part of maintaining the quality of work results.

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An application that helps manage time allocation for each project

 

With the time recording feature per type of work that has been adjusted (settings) according to the business model or company organizational structure, the company can also manage the time per job that has been spent by employees. Thus the company can find out the time used for each type of work.

Manage cost per job or project optimally

 

Employee monitoring applications that use the time tracking feature can calculate the amount of time each person has spent on a project. Manage work time appropriately, no more, no less, so that the profit margin of each project you work on remains as expected.

 

How does the employee monitoring application work?

 

Each employee installs the hubstaff application on a desktop computer, laptop, or cellphone, depending on what equipment the employee uses to work.

 

Every employee works, the employee activates the time record in the hubstaff application and the application will work immediately. If you have finished working, stop time recording and the application will stop recording work activities. For the premium subscription package, screenshots will be taken every 10 minutes randomly, so you can confirm whether the employee is actually working or playing games or watching movies and not working.

 

The implementation of the employee monitoring application requires socialization and understanding from your entire company team, for that we provide employee monitoring service as a package that is sold with hubstaff.

 

 

 

Application to make it easier to track employee positions at the job site

 

Hubstaff also includes a Geofencing feature which is very useful for work done at client or customer sites. Companies can use GPS from employees to activate trackers when employees arrive at a certain place. This feature will be very helpful if employees have arrived at their respective work locations but forget to activate the tracker, this feature can automatically activate it.

 

What companies are suitable for monitoring solutions through applications?

 

We highly recommend hubstaff for companies that work with the WFH system or jobs where employees work independently without direct supervision by superiors.

 

Start trying the employee monitoring solution from hubstaff

 

Besides that, you can order hubstaff directly through this link or use our employee monitoring service package because hubstaff also requires proper settings such as setting up the type of work, monitored employees, socializing their use with employees, changes from time to time, and active monitoring.

 

The employee monitoring service subscription package has a background even though the company uses an employee monitoring application without someone monitoring it periodically and communicating productivity issues to employees and management it will still be ineffective.

 

However, there must still be someone who reminds employees if their performance is below standard including reporting to management or company owners consistently, besides that part of the employee monitoring services we offer will communicate productivity issues with employees, because if submitted by professionals it will make the owner or management more focused on work.

 

Data security and privacy

 

The principle of the employee monitoring application is transparency and responsibility between employees and the company. The hubstaff application is not meant to spy on employee privacy, but rather as an employee accountability system. Employees can turn on or turn off the hubstaff application when not needed to record evidence that employees are working.

 

Protecting employee privacy is one of Hubstaff's cornerstones. Employees have complete control over when they want to keep track of time. Employees will receive notifications when the app starts tracking time and when Hubstaff takes screenshots.

 

In addition, employees have full access to their tracked data. For example, if an employee accidentally tracks time for an activity that isn't work-related, the employee can delete data (including screenshots) in the activity dashboard—even without admin permission.

 

How much does it cost?

 

The type of subscription to the employee monitoring application or employee supervision from Hubstaff that we recommend is the premium Hubstaff pro package, which is priced at $10 per user per month.

 

With the premium plan, companies get important features such as:

• Time tracking (recording time)

• Screenshots (screen-shots) are not limited (the package below only screenshots 1x per hour, not effective for monitoring what employees are doing)

• Record application and website URLs opened by employees (not found in the subscription package below, which is an important feature to check whether employees are working or just browsing or playing games)

• Time and cost budget per client & project

 

Book Hubstaff via TGS AU Partners

 

Why book Hubstaff through TGS AU Partners?

 

If you order Hubstaff through us, you will be given an employee monitoring application bundling with employee monitoring services from TGS AU Partners.

 

If you don't want to bother creating your own account, setting, and so on, the TGS AU Partners digital technology solution team provides a bundling package of USD 15 per employee, with this package the company gets:

• Account opening and settings

• User change service, add a new user or delete user

• Technical helpdesk for everyday technical issues

• Regular monitoring every week related to productivity levels, namely, we will provide warnings and reports to employees who have sub-standard productivity levels in order to improve their performance

• Reporting employee performance to the company every month

According to our calculations, the maximum cost of USD 15 or around IDR 225 thousand for the supervision of 1 employee is quite reasonable. Costs do add up but imagine that only with that amount can you anticipate bigger losses for the company.

 

For example, an employee with a salary of IDR 5 million per month, when WFH turns out to only work as much as 6 hours per day from the expected 8 hours of work. While the employee still receives a salary of IDR 5 million per month, the company suffers a loss of IDR 1.25 million per month (2/8 x IDR 5 million). Not to mention if it includes losses due to slower work and low quality of work due to reduced working time.

 

That's just one unproductive employee, imagine if there were 20 employees doing the same thing, the total potential loss could reach IDR 30 million - IDR 50 million per month.

 

So what are you waiting for, immediately start getting more optimal business benefits with the employee monitoring application from the TGS AU Partners solution.

 

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